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Childhood Immunisations

How to contact eligible patients in bulk from query builder and integrated CBIT Reports

Most pēpi immunisations are typically undertaken in General Practice nationally and performed against a set schedule. People immunised against vaccine-preventable diseases are less likely to get these diseases and pass them on to others in their whānau. 

This page outlines instructions and provides helpful resources from Te Whatu Ora and software instructions to increase the uptake of child immunisation for your enrolled pēpi’s in your practice.

> Immunisation Schedule
> Role of General Practice
> How to send bulk imms recalls via CBIT reports
> Resources to include in messaging


Immunisation Schedule

In Aotearoa New Zealand, we have a National Immunisation Schedule. This outlines the free vaccines offered to babies, children, teenagers, and adults at certain times in their life. The 24 month schedule is outlined below along with links for patient vaccine information from the resources from Te Whatu Ora:

6-week immunisations
Pēpi gets 3 immunisations.

3-month immunisations
Pēpi gets 3 immunisations.

5-month immunisations
Pēpi gets 3 immunisations.

6-month immunisations
When pēpi turns 6 months old, it is recommended they get flu immunisation every year. 

  • Flu — single dose annually. If they have not had a flu vaccine before, and they are under 9 years old, 2 doses, 4 weeks apart are needed.

12-month immunisations
Pēpi gets 3 immunisations.

15-month immunisations
Pēpi gets 3 immunisations.


4-year immunisations 

 

Who contacts patients?

For Child Immunisations:

  • General Practice is the main provider of child immunizations vaccine in accordance with the schedule.
  • Parents and Whānau are recalled from the practice when pēpi becomes due.
  • In some cases, local healthcare providers may also contact eligible patients to support participation

The role of the general practice

General practices play a direct and trusted role in delivering all the Child Immunisations in accordance with the schedule.

Practices are typically required to:

  • Perform the recall function to bring in eligible pēpi for their immunisations in accordance with the schedule.
  • Provide information and answer questions
  • Provide clinical follow-up and ongoing care for the development of pēpi’s life




How to Recall your patients with Vensa on Medtech Evolution

We recommend using the Medtech CBIT reports to identity children who are due/overdue for their immunisations.

For initial setup, we need to create an outbox document/text template for the immunisation recalls. Follow this process here to create an outbox document. You might consider setting up multiple documents for different age groups within the immunisation schedule to be able to use a more targeted messaging.

 

Message Template Example:
Hi [PAY_FIRSTNAME], [PAT_USUALNAME] is due for their first immunisation to stay protected. For more info see https://info.health.nz/health-topics/immunisations  [LOC_NAME] [LOC_DAY_PHONE]

 

Instruction for using CBIT Reports for sending messages to parents

Medtech has a may CBIT reports pre-set that are targeted for childhood immunisation, so you do not need to create your own query. To access these reports, head to the CBIT ribbon > IMMUNISATION.

It will list a many different reports, targeting different age groups and letting you choose if you want to contact patients who are due soon, due now or overdue. Once you select a report you can see all patients that match the criteria. You can filter the report further to only show patients who have a mobile number on file. Please review the report before sending the messages in bulk.

 


To send a bulk message from any CBIT report, select the ACTIONS icon on the left (looks like a gear) and then select 'PRINT DOCUMENTS'. This will open a popup.

Select the outbox document that you have previously set up, a dummy printer (i.e Microsoft XPS Document Writer, CutePDF, OneNote or similar) and tick 'Add to patient outbox'. Then click OK. This will send the text messages - please note that your Medtech might not react for a few minutes while it processes the request.


Te Whatu Ora Resources you can use in the message template

The following are great resources owned and produced by Te Whatu Ora that can help build awareness for your population on the importance of immunisations and the benefits based on case studies and experts.

Parent Testimonials:

Manu talks about her immunisations journey
Manu shares her honest journey as a young mum navigating parenthood, uncertainty, and tough health decisions.
https://www.facebook.com/watch/?v=2227863361067464 

Parehinetai talks about the 6 weeks immunisation
Parehinetai talks about how getting her tamariki immunised has provided her and her husband with long-term piece of mind that they’re protected against certain diseases. Learn more https://youtu.be/gFRGLjTdhdA?si=jEYGjwRSCcm8FsPv 

Kieron & Leila's talks about 15 month immunisation
Louis’s parents, Kieron and Leila talk about getting him immunised as well as Leila’s initial reservations and anxiety about immunising Louis. 
https://youtu.be/V0AQpFwctTw?si=_ICjldC0hHxpxuud 

Ria's immunisation journey
Ria shares the joy and challenges of being a first time mother and immunising her baby as a priority.
https://youtu.be/CCiO_T78qic?si=Lu7ZQ5zcqX7UFY3V


Practitioner Advice and Q&A

Dr Jeff Brow, Paediatrician on Immunisations
Join Dr. Jeff Brown, a dedicated paediatrician, as he explains the critical role of immunisation in safeguarding the health of our tamariki.
https://youtu.be/_GR4mMILzIU?si=AgwYWYTJ7zG5rkhN 

Dr Rawiri Jansen on Immunisations
Dr Rawiri Jansen chats about what immunisations are and how they work. The te reo Māori word is ‘he rongoā ārai mate’ – a medicine that prevents illness. Learn more about how vaccines work.
https://youtu.be/H_VjsyTdoqg?si=Co4881IYL60b1crB  

Dr Hina Lutui Q&A about Measles Vaccine
Dr Hina Luti answers patient questions about the measles vaccine.
https://youtu.be/FgKscEDAmH0?si=Otmb49E55FJphImt 

Dave Barber, Report on Samoan Measles Outbreak
Dave Barber (Critical care nurse) visited Samoa during the measles outbreak 2019 and shares his experience of being on the ground during an outbreak
https://youtu.be/iHwQoUm2B1U?si=Tp3awAuyetCYZ47M 

 

This page is provided for general information only. While we aim to keep content accurate and up to date, we do not guarantee completeness or accuracy. Screening programmes, eligibility, and delivery may change. For the most current and official information, please refer to Te Whatu Ora at info.health.nz.

References: https://info.health.nz/